A business tool that is used by the management in order to run their meeting effectively and efficiently is known as a meeting agenda. It is an important tool that gives the participants of the meeting an outline for topics that will be under discussion in the particular meeting. This makes it easy for them to get ready mentally for it as well as do some homework related to the topics, if necessary. Apart from this, the biggest advantage of a meeting agenda is that it not only keeps a meeting on the right track and on time, but also prevents unnecessary side discussions and disruptions. Although the management of small level businesses usually uses an informal meeting agenda format, however, the management of large organizations often uses a more structured, formal approach.
There are many different forms of a meeting agenda, but its main purpose is to list meeting topics that need to be discussed in the meeting. List the invited members of the senior management and the time selected for the meeting at the top of the meeting agenda. After adding the meeting topics, it is important to add a time limit to each topic on the agenda and strictly follow it so that all the topics can be discussed and the meeting could close on time. If meeting participants are required to prepare reports and/or updates on certain topics prior to meeting then give out the meeting agendas ahead of time.
Before creating a meeting agenda, start with reviewing the minutes of the previous meeting. The minutes are a summary of who attended the meeting, what was discussed, what were decisions that were made, and the results of any votes. Look for any agenda topics that meeting participants were assigned to follow up on. Include a review of those outstanding issues with updates on their current statuses as a first agenda topic.
Here is preview of a Free Sample Senior Management Meeting Agenda Template created using MS Word,
Since the senior management is responsible for taking big decisions on serious issues related to the expanding its business, launching new brands, and maximizing its profits; therefore, conducting a meeting provides a good platform to share business news, important bulletins, and other routine information that needs to be shared with the members of a senior management.
Remember that using bullet points in each section of the agenda helps in outlining the important areas of discussion as well as the expected results, which is commonly known as meeting minutes.
Open session discussion is also an important part of a meeting. In a senior management meeting agenda, reserve time for meeting participants to bring forward their own issues and ideas to discuss in the meeting. At the end of the meeting, a brief review of new outstanding issues allows meeting participants to remember them. Also, this is the time to announce any other meeting or upcoming deadlines.
Since the importance of a senior management meeting agenda cannot be denied, therefore, it should be created carefully. Follow the above mentioned guidelines to create an effective meeting agenda and save your time and energy.
Here is download link for this Senior Management Meeting Agenda Template,