A meeting agenda is a tool that is used by a management in order to run their meeting effectively and efficiently. It is an important tool that gives the participants of the meeting an outline for topics that will be under discussion in the particular meeting. A meeting agenda not only keeps a meeting on the right track and ends it on time, but also prevents unnecessary side discussions and distractions.
There are various forms of meetings that are usually arranged keeping in view the need of the hour, but the purpose of all of them is to list meeting topics that need to be discussed in the meeting and to summarize it at the end of the meeting. Meetings can also be arranged by the management of a community to address the issues it is facing or to grab any opportunity that can help the community in the long run.
The main purpose of conducting a community meeting is to discuss particular topic/s or to communicate news or information to the members of the community. In order to get desired results from the meeting, it should be properly arranged and managed. The community meeting calls are generally conveyed to all the participants to ensure the active participation. Moreover, the meeting call agenda is conveyed to the participants so that they can prepare for the coming meeting. The outcomes of the meeting are mostly depends on how well the participants are communicated. Therefore, it is important to develop the meeting agendas on realistic and proper lines.
Since the agenda has a significant impact on the way the meeting is being executed as well as the results of a meeting; therefore, it should always has information in the most rational and comprehensive form.
List the time selected for the different topics that need to be discussed in the meeting along with the brief topic descriptions. After adding the meeting topics, it is important to add a time limit to each topic on the agenda and strictly follow it so that all the topics can be discussed and the meeting could close on time. At the end of the meeting, announce any other meeting or upcoming events.
Remember that using bullet points in each section of the agenda helps in outlining the important areas of discussion as well as the projected deliverables, which is commonly known as meeting minutes.
Moreover, an open session discussion is also an important part of a meeting. In an agenda, reserve time for meeting participants to bring forward their own issues to discuss in the meeting. This way, the community management can get aware of the problems and challenges that their community members are experiencing. At the end of the meeting, a brief review of new outstanding issues allows meeting participants to remember them. Also, this is the time to announce any other meeting or forthcoming deadlines.
Here is preview of a Free Sample Community Meeting Agenda Template created using MS Word,
The importance of a community meeting agenda cannot be denied, therefore, it should be created carefully. Follow the above mentioned guidelines to create a community meeting agenda and save your time and energy in developing the agenda for your next community meeting.
Here is download link for this Community Meeting Agenda Template,