Project Manager Meeting Agenda Templates

Project Managers are responsible for the successful planning, implementing, monitoring, controlling, and finishing of a project. They are change agents as they set project objectives and use their specialized skills and expertise to work as a team and complete their given projects. They are experts in accepting new challenges and taking the responsibility of completing difficult projects successfully. In order to accomplish their objectives, they arrange meetings to discuss what needs to be done for the project as well as to evaluate their past efforts.

A Meeting Agenda is a business tool that is used by the managers in order to run their meeting effectively and efficiently. It is an important tool that gives the participants of the meeting an outline for topics that will be under discussion in the particular meeting. A meeting agenda not only keeps a meeting on the right track and ends it on time, but also prevents unnecessary side discussions and distractions.

In order to get the desired results from a project manager’s meeting, its agenda should be properly arranged and managed. The following are the main components of a project manager meeting agenda:

  1. Meeting objectives
  2. Project action item reviews from the last meeting
  3. Schedule review minutes
    1. Work completed
    2. Planned work for the next two weeks
  4. Risk management
  5. New action items
  6. Next meeting date and location
  7. Adjourn

Project Managers Meeting Agenda Template

Here is a preview of a Free Project Managers Meeting Agenda Template created using MS Word,

Project Manager Meeting Agenda Template

Here is the download link for this Project Managers Meeting Agenda Template,

Download Project Managers Meeting Agenda Template

List the attendees and the time selected for the meeting at the top of the project manager’s meeting agenda. Before adding the current topic/s to the meeting agenda, start by reviewing the minutes of the previous meeting. The minutes are a summary of who attended the meeting, what was discussed, and what decisions were made. Look for any agenda topics that meeting participants were assigned to follow up on and include a review of those outstanding issues with updates on their current statuses as a first agenda topic.

After adding the meeting topics, it is important to add a time limit to each topic on the agenda and strictly follow it so that all the topics can be discussed and the meeting could close on time. If meeting attendees are required to prepare reports and/or updates on certain topics prior to meeting then send out the meeting agendas ahead of time, i.e. one week before the meeting or at least a minimum of two days before the meeting.

Meeting Agenda Templates (Public Domain)

Here is a collection of Free Meeting Agenda Templates available online for download.

Meeting Agenda Template 21
Meeting Agenda Template 21
Size: 15 KB
Version: DOCX
Meeting Agenda Template 20
Meeting Agenda Template 20
Size: 37 KB
Version: DOCX
Meeting Agenda Template 19
Meeting Agenda Template 19
Size: 28 KB
Version: DOCX
Meeting Agenda Template 18
Meeting Agenda Template 18
Size: 22 KB
Version: DOCX
Meeting Agenda Template 17
Meeting Agenda Template 17
Size: 21 KB
Version: DOCX
Meeting Agenda Template 16
Meeting Agenda Template 16
Size: 19 KB
Meeting Agenda Template 15
Meeting Agenda Template 15
Size: 14 KB
Version: DOCX
Meeting Agenda Template 14
Meeting Agenda Template 14
Size: 10 KB
Version: DOCX
Meeting Agenda Template 13
Meeting Agenda Template 13
Size: 6 KB
Version: DOCX
Meeting Agenda Template 12
Meeting Agenda Template 12
Size: 16 KB
Version: DOCX
Meeting Agenda Template 11
Meeting Agenda Template 11
Size: 19 KB
Version: DOCX
Meeting Agenda Template 10
Meeting Agenda Template 10
Size: 21 KB
Version: DOCX
Meeting Agenda Template 09
Meeting Agenda Template 09
Size: 32 KB
Version: DOCX
Meeting Agenda Template 08
Meeting Agenda Template 08
Size: 11 KB
Version: DOCX
Meeting Agenda Template 07
Meeting Agenda Template 07
Size: 28 KB
Version: DOCX
Meeting Agenda Template 06
Meeting Agenda Template 06
Size: 34 KB
Version: DOCX
Meeting Agenda Template 05
Meeting Agenda Template 05
Size: 28 KB
Version: DOCX
Meeting Agenda Template 04
Meeting Agenda Template 04
Size: 24 KB
Version: DOCX
Meeting Agenda Template 03
Meeting Agenda Template 03
Size: 11 KB
Version: DOCX
Meeting Agenda Template 02
Meeting Agenda Template 02
Size: 18 KB
Version: DOCX
Meeting Agenda Template 01
Meeting Agenda Template 01
Size: 19 KB
Version: DOCX

 

Keep in mind that using bullet points in each section of the agenda helps in outlining the important areas of discussion as well as the expected results, which is commonly known as meeting minutes.

Moreover, reserve some time in the meeting agenda for meeting participants to bring forward their own project related issues to discuss in the meeting. At the end of the meeting, a brief review of new outstanding issues allows meeting attendees to remember them. Also, this is the time to announce any other meetings or forthcoming deadlines.

Since the importance of a meeting agenda cannot be denied, therefore, it should be created carefully. Follow the above mentioned guidelines to create a project managers meeting agenda, and save your energy and time.