Formal Meeting Agenda Templates

A business tool that is used by managers in order to run their meeting effectively and efficiently is known as meeting agenda. It is an important tool that gives the participants of the meeting an outline for topics that will be under discussion in the particular meeting. This makes it easy for them to get ready mentally for it as well as do some homework related to the topics, if necessary. Apart from this, the biggest advantage of a meeting agenda is that it not only keeps a meeting on the right track and on time, but also prevents pointless side discussions and disruptions. Although businesses on small level usually use an informal meeting agenda format, however, large organizations often use a more structured, formal approach.

There are a number of different forms of a meeting agenda, but its main purpose is to list meeting topics that need to be discussed in the meeting. List the invited participants and the time selected for the meeting at the top of the meeting agenda. After adding the meeting topics, it is important to add a time limit to each topic on the agenda and strictly follow it so that all the topics can be discussed and the meeting could close on time. If meeting participants are required to prepare reports and/or updates on certain topics prior to meeting then give out the meeting agendas ahead of time.

Formal Meeting Agenda Template

Here is preview of a FreeĀ Formal Meeting Agenda Template to help you prepare your own Meeting Agenda.

Formal Meeting Agenda Template

 

Before creating a meeting agenda, start with reviewing the minutes of the previous meeting. The minutes are a synopsis of who attended the meeting, what was discussed, what were decisions that were made, and the results of any votes. It would be very helpful in creating an upcoming meeting agenda if you look for any agenda topics that meeting participants were assigned to follow up on. Include an appraisal of those outstanding issues with updates on their present statuses as a first agenda topic.

Arranging a meeting provides a good platform to share business news, imperative bulletins, and other routine information that needs to be shared with the meeting participants. Housekeeping can be its own agenda topic. Although you do not need to record its details on the agenda if the meeting leader has separate notes, however, if you include them on the agenda then it will remind meeting participants to make note of them.

Meeting Agenda Templates (Public Domain)

Here is a collection of Free Meeting Agenda Template available online for download.

Meeting Agenda Template 21
Size: 15 KB
Version: DOCX
Meeting Agenda Template 20
Size: 37 KB
Version: DOCX
Meeting Agenda Template 19
Size: 28 KB
Version: DOCX
Meeting Agenda Template 18
Size: 22 KB
Version: DOCX
Meeting Agenda Template 17
Size: 21 KB
Version: DOCX
Meeting Agenda Template 16
Size: 19 KB
Meeting Agenda Template 15
Size: 14 KB
Version: DOCX
Meeting Agenda Template 14
Size: 10 KB
Version: DOCX
Meeting Agenda Template 13
Size: 6 KB
Version: DOCX
Meeting Agenda Template 12
Size: 16 KB
Version: DOCX
Meeting Agenda Template 11
Size: 19 KB
Version: DOCX
Meeting Agenda Template 10
Size: 21 KB
Version: DOCX
Meeting Agenda Template 09
Size: 32 KB
Version: DOCX
Meeting Agenda Template 08
Size: 11 KB
Version: DOCX
Meeting Agenda Template 07
Size: 28 KB
Version: DOCX
Meeting Agenda Template 06
Size: 34 KB
Version: DOCX
Meeting Agenda Template 05
Size: 28 KB
Version: DOCX
Meeting Agenda Template 04
Size: 24 KB
Version: DOCX
Meeting Agenda Template 03
Size: 11 KB
Version: DOCX
Meeting Agenda Template 02
Size: 18 KB
Version: DOCX
Meeting Agenda Template 01
Size: 19 KB
Version: DOCX

Remember that using bullet points in each section of the agenda helps in outlining the important areas of discussion as well as the projected deliverables, which is commonly known as meeting minutes.

Open session discussion is also an important part of a meeting. In an agenda, reserve time for meeting participants to bring forward their own issues to discuss in the meeting. This way, the management of the organization or business can get aware of the problems and challenges that their team members are experiencing.

At the end of the meeting, a brief review of new outstanding issues allows meeting participants to remember them. Also, this is the time to announce any other meeting or forthcoming deadlines. The importance of a meeting agenda cannot be denied, therefore, it should be created carefully. Follow the above mentioned guidelines to create a perfect formal meeting agenda as well as to save your time and energy.