Girls’ Group and Troop Meeting Agenda Templates

Girls’ groups come in many forms: scout troops, school clubs, mentoring circles, sports teams, faith groups and community service groups. What they have in common is that meetings work best when they are active, well-paced and give girls a real say in what happens. A simple agenda helps leaders plan the time, keeps younger members engaged, and shows older girls how to run meetings themselves.

On this page you’ll find free girls’ group meeting agenda templates in Microsoft Word, a sample troop meeting agenda, outlines for school clubs, mentoring groups, sports teams and service groups, activity ideas, and tips for letting girls lead their own meetings.

Free girls’ group meeting agenda templates

Templates for girls’ teams, school groups and community groups, including a colorful pink agenda design. Download them free and edit in Word or Google Docs.

Troop meeting agenda example

Here is a 90-minute after-school meeting for a troop of girls in grades 4 and 5. It follows the pattern many troops use: an activity as girls arrive, an opening, a short business section, the main activity, clean-up and a closing.

The girls run the opening, the vote and the closing themselves. Giving them these roles builds confidence and makes the meeting feel like theirs.

A simple structure for girls’ group meetings

Whatever the group, this six-part structure works well for children and teens:

1. Start-up activity. Something simple to do as girls arrive, so early arrivals aren’t waiting around.
2. Opening. A welcome, a group ritual or song, and a quick look at what’s happening today.
3. Business. Short and practical: announcements, dues, planning and votes. Let the girls lead it.
4. Main activity. The heart of the meeting: a skill, project, game, discussion or guest speaker.
5. Clean-up. Everyone helps put the room back the way it was.
6. Closing. A short reflection, reminders for next time, and a closing ritual.

Agendas for different girls’ groups

School girls’ club

1. Welcome and icebreaker
2. Club news and upcoming events
3. Planning a club project or event
4. Main activity or discussion
5. Roles and tasks for next week
6. Closing and reminders

Girls’ mentoring or empowerment group

1. Check-in: one high and one low from the week
2. Topic of the day, such as confidence, goal-setting or friendship
3. Guest speaker or mentor story
4. Small-group discussion or activity
5. Personal goal for the coming week
6. Closing circle

Girls’ sports team meeting

1. Welcome and team cheer
2. Review of the last game or practice
3. Goals for the next game
4. Schedule, uniforms and equipment reminders
5. Team-building activity
6. Questions and close

Girls’ community service group

1. Welcome and review of the last project
2. Choosing the next service project
3. Planning tasks, supplies and dates
4. Assigning roles
5. Reflection: what difference did we make?
6. Closing

First meeting of the year with parents

1. Welcome and introductions of leaders
2. What the group does and plans for the year
3. Meeting schedule, location and pick-up arrangements
4. Costs, dues and fundraising
5. Permission, medical and contact forms
6. Volunteer opportunities for parents
7. Questions

Activity and discussion ideas

Let the girls lead the meeting

Girls’ groups are a great place to learn how meetings work. As girls get older, hand over more of the meeting to them:

• Rotate roles. Give each meeting a girl leader, a note-taker and a timekeeper, and change them every week.
• Plan together. Let the girls choose activities, trips and projects from a few options.
• Vote on decisions. A simple show of hands teaches fairness and gives everyone a voice.
• Keep a group notebook. A girl secretary can record decisions and ideas, just like meeting minutes.

Tips for girls’ group leaders

• Match the length to the age. 45–60 minutes for younger girls, 60–90 minutes for older girls and teens.
• Keep it active. Mix sitting and moving, and keep the business section short.
• Have a plan B. Keep a quick backup game or activity in case something runs short.
• Follow safeguarding rules. Follow your organization’s policies, such as having at least two approved adults present, keeping emergency contacts, and collecting permission forms for trips.
• Keep parents informed. Share the agenda, dates and anything girls need to bring.

PrintableMeetingAgenda.com is not affiliated with Girl Scouts of the USA or any other youth organization. These templates are general tools for any girls’ group.

Related agenda templates

You may also need a community meeting agenda, PTA meeting agenda, family meeting agenda, event agenda or retreat agenda. Or browse all meeting agenda templates.